One of the keys to a maintaining a successful
community association landscape is a Landscape Liaison Program.
What is a Landscape Liaison Program? The Landscape
Liaison is a vital communication link between the Board of Directors,
the Landscape Committee and your landscape contractor. The Liaison
is appointed by the Board and is responsible for coordinating and
overseeing the landscape maintenance program together with the
Landscape Committee and Board. A Landscape Liaison is usually most
successful when the position is filled by a Board member who has
authority to direct the maintenance contractor and promptly approve
necessary repairs or minor enhancements from an established budget.
The Liaison should represent the interests of the Association's
members and Board.
The duties of the Landscape Liaison include:
- Regularly communicating activities of
the landscape contractor & Landscape Committee to the
Board of Directors. Request time on the agenda to present
a landscape report including: how things are going, what
recommendations you have with associated costs, and other
issues with suggested solutions.
- Attending regular walk throughs with
the landscape contractor and communicating results to the
Board. Being the conduit between the Board and the landscape
contractor is the liaison's primary role.
- Consulting with landscape professionals (landscape
architect and landscape contractor) to establish adequate
schedules & effective maintenance programs.
- Communicating expectations to the landscape
contractor
- Monitoring performance and work quality
of the landscape contractor, while possessing a complete
understanding of the terms and conditions of the landscape
maintenance contract
- Preparing and presenting reports with
recommendations for Board review
Establishing an effective Landscape Liaison Program
will improve communication and establish clear targets to enable
your landscape contractor to service the specific needs of the
Board while maintaining, protecting and enhancing your landscape.
It's a wise way for a community association to get the most out
of every landscape dollar spent!
